Leadership Positions

Leadership Positions

District Key 3

Responsible to the council president or the vice president of district operations to run the program of Scouting in their district as directed by the executive board of the council.

Primary Responsibilities

  • As a member of the Key 3, coordinate the work of the district to ensure the success of the units in the district.
  • Identify and recruit enough of the right people as operating committee chairs.
  • Plan and preside at district committee meetings.
  • Represent the district on the executive board.
  • Responsible for all communication between the council and the district.
  • Help to secure support for Scouting from top community leaders.
  • Annually, appoint a district Nominating committee to select nominees for district officers and members at large.
  • As a member of the Key 3, ensure that the district shows improvement in Journey to Excellence.

Expected Meeting Attendance

  • Executive Board Meetings
  • District Committee Meetings
  • District Key 3 Meetings
  • District Roundtable

The district commissioner is the quality control officer who recruits, trains, and leads a staff of commissioners who coach adult leaders of every unit to succeed. The district commissioner is responsible for the unit service function of the district. They are approved and appointed by the council executive board, with the concurrence of the Scout executive, on the recommendation of the district nominating committee.

Primary Responsibilities

  • Is an enthusiastic leader of adults.
  • Inspires confidence and builds morale in unit adults.
  • Has practical knowledge of Scouting or, more important, is a fast-track learner.
  • Is diplomatic and can handle difficult unit situations while maintaining good relations with unit adults.
  • Strongly believes in Scouting and its ideals.
  • Respects cultural and socioeconomic differences.
  • Respects personality differences.
  • Adapts well to changing unit circumstances.
  • Is persistent, yet patient, with unit adults.
  • Stays focused on specific unit needs, and helps each assigned unit become more effective with its program.

Expected Meeting Attendance

  • Executive Board Meetings
  • District Committee Meetings
  • District Key 3 Meetings
  • District Roundtable
  • Periodic meetings with assigned units

The district executive is the full-time professional in the district. This person is employed by the council and works under the direction of the council Scout executive. The district executive welcomes all suggestions and knows that you will need close cooperation to get the job done through volunteers.

Primary Responsibilities

  • Provide professional coaching
  • Propose plans, usually “pencil drafts,” for your consideration
  • Suggest action plans for recruiting additional members of the commissioner staff
  • Give inspiration and encouragement
  • Maintain regular contact with heads of chartered organizations
  • Keep district records up-to-date
  • Arrange for the council’s office services such as mailings, meeting notices, etc.
  • Provide vital behind-the-scenes administrative skill
  • Work with and support volunteers

Expected Meeting Attendance

  • Executive Board Meetings
  • District Committee Meetings
  • District Key 3 Meetings
  • District Roundtable
  • Periodic meetings with units throughout the district

Finance Committee

Nominating Committee

The nominating committee provides fresh resources to the district committee through building of a committee that is representative of the district. By developing a committee of top-caliber individuals from the district, the nominating committee will provide individuals who can harness community resources. The committee will meet year-round to identify, orient, and select new district members at large.

Membership Committee

Programs Committee

Responsible to the district chair for recruiting and building an organization of volunteers to strengthen and enrich unit program by overseeing the district’s program function and supporting the work of the district program volunteers.

Primary Responsibilities

  • Recruit, train/orient, inspire, and motivate volunteers to carry out the committee functions through chairs for (1) Cub Scout camping and outdoor program, (2) Scout camping and outdoor program, (3) activities and civic service, (4) advancement and recognition, and (5) district and council training events
  • Assist each chair in recruiting key committee chairs and members for Cub Scout camping and outdoor, Scout camping and outdoor, activities and civic service, advancement and recognition, and training
  • Attend district committee meetings, reporting in the field of responsibility, while lending expertise to the decision-making process
  • Participate actively in building the program portion for the district in the council’s strategic plan
  • Utilize program reports and records to monitor progress, watch for changes, and respond to trends
  • Give leadership to the annual process of program evaluation, goal setting, and program development that result in the annual district program planning calendar
  • Work cooperatively with Venturing to ensure that a quality program is coordinated with all planned activities and developed using all the resources of the district
  • Help develop and achieve the goals in the program area to help the district improve in the Journey to Excellence program criteria annually
  • Follow the council activity budget process

Expected Meeting Attendance

  • Program Committee Meetings
  • District Committee Meetings
  • District Roundtable
  • Council Coordinated Meetings

Responsible to the program chair for running fun, exciting, safe program for units. Promote the organization and implementation of service projects as a way to educate Scouts and make them aware of their obligation as scouts to help others.

Primary Responsibilities

  • Develop activities for use at the unit and district levels. Activities could include:
    • An annual Webelos activity
    • An anniversary celebration
    • Summertime programs
    • Where-to-go and what-to-do pamphlet
    • Athletic events
    • Scout shows
    • Fitness and safety program
    • Skills meet
    • Camporees
  • Promote the idea of performing civic service throughout the district’s territory.
  • Promote that every unit should be doing multiple Good Turn projects every year, and for the units to do so in a visible manner wearing the Scout uniform whenever practical.
  • Promote and help organize super-activities for Venturing crews.
  • Work with all units to ensure they are entering their service project man-hours into the Journey to Excellence Web link.
  • Conduct an annual survey of unit leaders to determine unit needs and wishes for district activities.
  • Plan, promote and conduct Scouting Anniversary Week activities.
  • Plan the district’s annual meeting and scouters recognition dinner.

Expected Meeting Attendance

  • Program Committee Meetings
  • District Committee Meetings
  • District Roundtable

Responsible to the program chair for promoting the advancement plan to units, providing training in the advancement plan to district personnel, and providing meaningful reports on advancement.

Primary Responsibilities

  • Maintain advancement standards and records and set meaningful goals
  • Present lifesaving awards, special district awards, and other recognitions
  • Develop lists of Eagle Scout service projects
  • Produce a merit badge counselor list
  • Find, register, and train merit badge counselors
  • Work toward improving the number of youth members who advance annually as stated in the Journey to Excellence program
  • Assist conducting Eagle Scout boards of review
  • Maintain meaningful advancement reports
  • Conduct an Eagle Scout recognition program annually
  • Review and approve Eagle Scout service project plans
  • Participate in or conduct Eagle Scout boards of review

Expected Meeting Attendance

  • Program Committee Meetings
  • District Committee Meetings
  • District Roundtable
  • Eagle Boards of Review

Responsible to the program chair to ensure every youth a quality program of outdoor camping, preferably at our council’s camp, and high adventures to ensure their continued interest.

Primary Responsibilities

  • Through the Order of the Arrow, ensure promotion to all Scout troops for a long-term summer camp experience, preferably at our council’s camp.
  • Through the high adventure subcommittee ensure promotion of high-adventure programs conducted locally and nationally.
  • Through the Order of the Arrow, ensure promotion to all Cub Scout packs of Cub Scout day camps, Cub Scout resident camp, and Webelos adventure camp and the Summertime Pack Award.
  • Ensure that all Boy Scouts have the opportunity for 10 days and nights of outdoor camping.
  • Through the Order of the Arrow Key 3 (chapter chief, chapter adviser, and staff adviser), ensure promotion of the Order of the Arrow and its effective operation within the chapters and lodge.
  • Promote the use of camperships.
  • Through the COPE and climbing subcommittee, ensure the promotion and utilization of the COPE and climbing programs at summer camp and year-round.
  • With commissioners, help packs, troops, teams and crews plan a year-round schedule of camping and outdoor program activities.
  • Supervise use of off-council camping by tour permits and inspections.
  • Work to ensure improvement in the Journey to Excellence camping criteria.

Expected Meeting Attendance

  • Program Committee Meetings
  • District Committee Meetings
  • District Roundtable

Responsible to the program chair for the training of district volunteers at all levels (unit, district) by coordinating the efforts of the district training committee and maintaining the high standards for all training courses offered. Training is one of the critical issues to developing and conducting quality programs at all levels.

Primary Responsibilities

  • Encourage and assist in planning and implementing a total leadership growth and development plan for all leaders, regardless of position
  • Select, recruit, and train trainers for district training events
  • Plan, coordinate, and schedule effective, year-round leadership training programs using the most current training materials of the Boy Scouts of America
  • Help conduct or coordinate council training events, which might include Wood Badge, Boy Scout Leader Outdoor session, Webelos Leader Outdoor Training, National Youth Leader Training, and Chartered Organization Representative Training
  • Approve applications for training recognition and service awards
  • Develop procedures for evaluating the effectiveness of the district’s leadership training program
  • Promote and support out-of-council training events, such as Philmont, area, and regional conferences
  • Ensure that backup training records are maintained in the local council service center.
  • Coordinate the completion of unit training inventories
  • Complete and maintain an inventory of training supplies and materials
  • Meet (as needed) with the council training chair at the council’s coordinated meetings to plan and coordinate training courses and monitor achievement of council and district goals
  • Promote all on-line training through the Online Learning Center
  • Give special assistance in the training of new unit leaders

Expected Meeting Attendance

  • Program Committee Meetings
  • District Committee Meetings
  • District Roundtable

Communications Committee

Communications Chair

The primary mission of the marketing committee is to assist the district in conveying the benefits of Scouting to the general public and the Scouting family. The marketing program should create and maintain a climate of support and understanding that will assist the district in achieving its objectives.

Primary Responsibilities

  • Work with the district activities chairs and council staff to develop and implement a
    marketing plan utilizing all event and communications opportunities to reach target
    audiences
  • Utilize all media sources to create a high public visibility of the district and council
  • Plan and execute marketing programs that will strengthen chartered organization relationships on a year-round basis
  • Develop marketing opportunities, both internal and external, to provide public recognition of volunteers with a particular emphasis on unit-related personnel
  • Serve as a resource for all internal printed material, with an emphasis on the district’s and/or council’s monthly newsletter
  • Work with the district executive to develop an annual plan for monthly marketing emphasis

Expected Meeting Attendance

  • Communications Committee Meetings
  • District Committee Meetings

Metrics Committee

Metrics Coordinator

Reports to the District Chair to track, evaluate, support, communicate and provide timely followup with the district committee on all measures of district performance (lagging indicators) based on current Council goals and objectives (leading indicators).

Primary Responsibilities

  • Recruit an assistance metrics coordinator to support two-deep leadership and succession planning.
  • Attend training required or recommended for this position, and require and encourage Scouters to attend their required training courses.
  • Work closely with the District Committee to:
    • Interpret the Vision Goal report; the Annual Goal report and JTE report for district leadership.
    • Report JTE reports, advising district leadership on where district is falling behind or where district needs to take corrective action, noting units that are not submitting reports.
    • Review district entries into the Annual Goal report, currently:
      • # BeAScout qualified units
      • # new “new unit” commissioners
      • # recruiting night schools covered
      • # FOS presentations made to units with zero prior year giving history
      • # FOS presenters recruited
      • # camp promotion teams recruited
      • Units not scheduled for camping receiving promotion visits
      • JTE financial goals
    • Ensure that four functions occur sufficiently far in advance of the lagging indicators so that they truly reflect the district’s work.
    • Follow up with Council staff if submitted data does not reflect in current reports

Expected Meeting Attendance

  • District Committee Meetings
  • Council Metrics Meetings